Privacy Policy

Last Update: January 2026

At TechPubs.ai, we respect your privacy and are committed to protecting the technical data and personal information you share with us. This Privacy Policy explains how we collect, use, and safeguard your information when you use our SaaS platform.

1. Information We Collect

  • Account Data: Name, email address, billing information, and company details provided during registration.
  • Uploaded Documentation (Technical Data): PDF files, manuals, and technical specifications you upload for processing.
  • Generated Data: The resulting JSON files and structured data produced by our Service.
  • Usage Data: IP addresses, browser types, and interaction logs to improve platform performance and security.

2. How We Use Your Data

  • Service Delivery: To extract data from your PDFs and deliver structured JSON files.
  • Human-Assisted Verification: To ensure high accuracy, authorized personnel (human reviewers) may access fragments of your data to verify the AI’s output.
  • Platform Improvement: We use anonymized metadata to refine our extraction algorithms. Note: We do not sell your technical documentation to third parties.

3. Data Processing and “Human-in-the-Loop”

Our service involves “Human-Assisted AI.” This means:

  • Limited access to your uploaded documents is granted to our trained specialists for quality control.
  • All specialists are bound by strict Non-Disclosure Agreements (NDAs).
  • Data is processed in secure environments.

4. Data Security

We implement enterprise-grade security measures:

  • Encryption: Data is encrypted at rest (AES-256) and in transit (SSL/TLS).
  • Isolation: We ensure logical separation of data between different clients.
  • Retention: We retain uploaded PDFs and generated JSONs only for the duration of your subscription or until you request deletion, unless required by law.

5. Data Sharing and Third Parties

We do not sell your data. We only share information with:

  • Cloud Providers: Secure infrastructure providers (e.g., AWS, Google Cloud, or Azure) where our Service is hosted.
  • AI Model Providers: If we use third-party LLMs (like OpenAI or Anthropic), we use enterprise APIs where data is not used to train their public models.
  • Legal Requirements: Only if required by a court order or valid legal process.

6. Your Rights

Depending on your location (e.g., GDPR in the EU), you may have the right to:

  • Access the personal data we hold about you.
  • Request the deletion of your account and associated technical data.
  • Export your data in a structured format.
  • Withdraw consent for data processing at any time.

7. International Data Transfers

Your data may be stored and processed in [Country, e.g., the United States or European Union]. By using the Service, you consent to the transfer of information to countries outside of your country of residence.

8. Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices or for legal reasons. We will notify you of any significant changes via email or a notice on our platform.

9. Contact Us

For any questions regarding your privacy or to request data deletion, contact us at: privacy@techpubs.ai